Requesting a OneDrive Shared Document Library (SharePoint site)

Everyone with a UCI Office 365 account has access to an individual OneDrive account.

To request a OneDrive Shared Document Library with External Sharing account for business processes that require multiple people to access shared departmental data, please create an Incident in ServiceNow.

Managing a Shared Document Library (SharePoint site)

OneDrive shared library accounts will have ‘owners’ who will manage the membership of the group and ‘members’ who will have access to read/write files and create sharing links.

Note that membership is intended to provide access to all of the files and folders in the shared library account. Shared library owners and members can share individual files or folders with "read" or edit access to other users internal or external to UCI.

Roles and Capabilities

Role	Manage Group	Access to files, folders, and sharing	Access to specific files and folders that are shared by members
Owners	x	x
Members		x
Sharing Recipients			x

Definition of Roles

• Owners - Shared library owners can add or remove members.
• Members - Members can access everything in the group, but can't change group settings.
• Sharing Recipients – People who receive a sharing invitation can access the specific files and folders that are shared by members.

OneDrive Shared Library Owners

When you request a shared document library and it is created you are designated as an owner and member. Please designate a second owner if possible.

Shared Library Settings (Microsoft SharePoint – Getting Started)

• To access the group settings and manage membership, follow the link in the welcome message sent to your inbox to view the group in Outlook or Outlook on the web
  
  
• This will take you to an overview of the group where you can manage membership.
• Click on members to add and remove members.

 

 

Using a OneDrive Shared Library Account

• New members will be notified by email and will need to access the group by clicking on the welcome message. 
• In the message, click on the link Add to the team site.
  
  
  
• This opens up the team site in SharePoint, on the top right, select the star to 'follow' the site and click the 'Pin to quick Access' button .  This links the site's files to your OneDrive account.