Follow these instructions to add your UCI Gmail account to Microsoft Outlook for Windows. NOTE: You must run a current version (Outlook 365, Outlook 2021, or Outlook 2019) which supports OAuth2.
Microsoft Outlook 2016 for Windows will not work if you are running the Windows Installer (MSI) version. Here's how to check:
- On a PC, select File from the menu bar and select Office Account (in the left column near the bottom). The version number should be on the right side under the heading About Outlook (Outlook 2016 users will need to select the About Outlook button). If you see the phrase 'Click-to-Run' next to the 'Build Number,' that means you are NOT running the MSI version and you can proceed with these instructions.
We offer Outlook 365 for free to students and to campus employees.
If your version of Outlook is supported, follow these instructions.
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- Select the File tab in the top left.
- In the Info tab, select the +Add Account button.
- Select Advanced Options and then check the box "Let me set up my account manually". Enter your email address in the field above (using the format UCInetID@uci.edu), and then select Connect.
- On the next screen, select the Google icon and then select Next.
- A pop up will appear with the wrong IMAP settings (imap.uci.edu) but it will be grayed out and you won't be able to change it. Click Cancel.
- A new window will appear with various options. Choose Configure settings manually.
- Use the following settings and the select Next at the bottom.
- Incoming mail:
- Server: imap.gmail.com
- Port: 993
- Encryption Method: SSL/TLS
- Outgoing mail:
- Server: smtp.gmail.com
- Port: 465
- Encryption method: SSL/TLS
- Incoming mail:
- When prompted, enter your UCI Gmail password and then select Connect.
- A new Google pop up window will appear shortly. Your email address should be pre-filled. If it isn't, type your email in the format UCInetID@uci.edu and the select Next.
- Enter your UCI Gmail password and check the box to Stay signed in, then select Sign In.
- NOTE: If you have Google 2FA enabled, follow the on-screen steps to open the Gmail app on your phone and acknowledge the push notification sent by Google. When you're done, select the box "I have responded from my phone".
- The next window to appear will ask you to allow Microsoft Outlook to access your Google account. Scroll down and select Allow.
- On the Account successfully added window, make sure to uncheck the box to set up Outlook mobile on my phone too, and then select Done.
- NOTE: You may see prompts one or two more times for your Gmail password (this is normal). Simply re-enter it, check the box to remember it, and then choose OK.