These instructions have been tested with the currently-supported versions of Microsoft Outlook (2016, 2019, Office 365). If you encounter an issue adding your account, you will need to check and see if “allow less secure apps” is enabled in your Google profile.
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- In Outlook, select the File tab in the top left.
- In the Info tab, select the +Add Account button.
- When prompted, enter your email address and select Advanced Options. Just below it, check the box "Let me set up my account manually" and then select Connect.
- On the Choose account type page, select the Google icon and then select Next.
- Use the following settings and the select Next at the bottom.
- Incoming mail:
- Server: imap.gmail.com
- Port: 993
- Encryption Method: SSL/TLS
- Outgoing mail:
- Server: smtp.gmail.com
- Port: 465
- Encryption method: SSL/TLS
- Incoming mail:
- When prompted, enter your UCI Gmail password and then select Connect.
- A new Google pop up window will appear shortly. Your email address should be pre-filled. If it isn't, type your email in the format UCInetID@uci.edu and the select Next.
- Enter your UCI Gmail password and check the box to Stay signed in, then select Sign In.
- NOTE: If you have Google 2FA enabled, follow the on-screen steps to open the Gmail app on your phone and acknowledge the push notification sent by Google. When you're done, select the box "I have responded from my phone".
- The next window to appear will ask you to allow Microsoft Outlook to access your Google account. Scroll down and select Allow.
- On the Account successfully added window, make sure to uncheck the box to set up Outlook mobile on my phone too, and then select Done.
- NOTE: You may see prompts one or two more times for your Gmail password (this is normal). Simply re-enter it, check the box to remember it, and then choose OK.