These instructions have been tested with the currently-supported versions of Microsoft Outlook (2016, 2019, Office 365)
- Ensure “allow less secure apps” is enabled in your Google profile.
- Please note that if you've enabled Google's 2-factor authentication, you'll have to generate an application-specific password for Outlook. These instructions will guide you on how to do that.
- Ensure that IMAP is enabled in your UCI Gmail account
- Sign in to your UCI Gmail.
- Click the gear icon on the top right of the page and select Settings.
- In the Forwarding POP/IMAP tab, under IMAP Access, select Enable IMAP. It should now say Status: IMAP is enabled.
- Add your UCI Gmail account in Outlook
- In Outlook, select the File tab.
- In the Info tab, click Add Account.
- When prompted, enter your email address and select Advanced Options. Just below it, check the box "Let me set up my account manually" and then click Connect.
- On the Choose account type page, choose Google and then select Next.
- Use the following settings and the select Connect.
- Incoming mail:
- Server: imap.gmail.com
- Port: 993
- Encryption Method: SSL/TLS
- Outgoing mail:
- Server: smtp.gmail.com
- Port: 465
- Encryption method: SSL/TLS
- Incoming mail:
- When prompted, enter your UCI Gmail password and then select Connect.
- A new Google pop up window will appear shortly. Your email address should be pre-filled. If it isn't, type your email in the format UCInetID@uci.edu and the select Next.
- Enter your UCI Gmail password and check the box to Stay signed in, then select Sign In.
- NOTE: If you have Google 2FA enabled, follow the on-screen steps to open the Gmail app on your phone and acknowledge the push notification sent by Google. When you're done, select the box "I have responded from my phone".
- The next window to appear will ask you to allow Microsoft Outlook to access your Google account. Scroll down and select Allow.
- On the Account successfully added window, make sure to uncheck the box to set up Outlook mobile on my phone too, and then select Done.
- NOTE: You may see prompts one or two more times for your Gmail password (this is normal). Simply re-enter it, check the box to remember it, and then choose OK.