n the first quarter of 2022, OIT will change how you access your Gmail account by enabling UCI Single Sign-On with Duo, which will allow you to use your UCInetID & password to sign in instead of a separate Gmail username & password. This change will make it easier for users to add their Gmail to Microsoft Outlook, as well as offering a new layer of security to protect their accounts. The following instructions will work for the time being but will be updated once the change has been implemented. Keep an eye out for the announcement from OIT.
Follow these instructions to add your UCI Gmail account to Microsoft Outlook for Mac. NOTE: You must run a current version (Outlook 365, Outlook 2021, or Outlook 2019) which supports OAuth2. Here's how to check what version you're running:
- Select Outlook from the File menu and choose About Outlook. The version number will appear in a popup window.
We offer Microsoft 365 for free to students and to staff members who work for a campus unit that participates in MCCA.
NOTE: During the setup you may see an offer to sync your UCI Gmail, contacts, and calendar to the Microsoft Cloud for a 'better experience'. This is optional and OIT is neither recommending nor discouraging the service. There is a link to a Microsoft web page with more information about this service.
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- From the Tools menu, select Accounts.
- Select the Add Email Account button OR select the + sign in the bottom left and choose New Account...
- Enter your email address in the format UCInetID@uci.edu and select Continue.
- On the next screen, it should say Not Google? in the top right corner. If it doesn't, select that phrase Not Google? and on the next screen select the Google icon.
- A Google popup window will appear. Select your email address and sign in normally.
- The next window to appear will ask you to allow Microsoft Outlook to access your Google account. Scroll down and select Allow.
- You may see a popup window. Select the Open Microsoft Outlook button.
- Select Done.