This site requires JavaScript to be enabled
An updated version of this article is available

LastPass Enterprise

114 views

12.0 - Updated on 05-17-2022 by Sylvia Bass

11.0 - Updated on 04-18-2022 by Sylvia Bass

10.0 - Updated on 04-18-2022 by Sylvia Bass

9.0 - Updated on 04-18-2022 by Sylvia Bass

8.0 - Updated on 04-18-2022 by Sylvia Bass

7.0 - Updated on 06-11-2020 by Mike Caban

6.0 - Updated on 06-11-2020 by Mike Caban

5.0 - Updated on 06-11-2020 by Mike Caban

4.0 - Updated on 06-11-2020 by Mike Caban

3.0 - Updated on 06-11-2020 by Mike Caban

2.0 - Updated on 06-11-2020 by Mike Caban

1.0 - Authored on 08-06-2019 by Mike Caban

[ Back to LastPass ]

LastPass Enterprise is a password management tool created to securely store usernames, passwords, and other data as well. LastPass offers a place to store your information in one place without needing to remember login information for a large number of accounts. The tool also offers the option to generate random passwords and share them as well. Strong passwords deter people with malicious intent from breaking into an account and stealing your information. 

Need to reset your Master Password? Start the Account Recovery process.

Getting Started

Before proceeding, please note:

Ready? Let's get started!

  1. Visit https://applications.oit.uci.edu/LastPass/ to request an account. The system will send you a Welcome email shortly.
  2. Once you get the email, select the Activate LastPass button near the bottom and you'll be taken to the LastPass website.
  3. Follow the instructions to create a Master Password for your account. Create a strong, yet memorable password that you've never used before. Try using phrases or lyrics from your favorite movie or song. LastPass has a great article on their site that explains how to pick a great Master Password.
  4. Congratulations message will appear and will ask you to install the LastPass browser extension. Follow the instructions to complete the installation.
  5. After you install the browser extension, select the LastPass icon in your browser's toolbar (in the upper right corner of your browser, the icon is a red square with three white dots, like this.  Log in to LastPass with your email address in the format UCInetID@uci.edu and your LastPass Master Password.
  6. Next, you'll be taken to the Setup Duo Security screen. Enter your email address in the format UCInetID@uci.edu and then your LastPass Master Password, and then select the Begin Enabling Duo Security button.
  7. When prompted for your "Duo Security username", enter just your UCInetID and then select OK.
  8. You'll see another Congratulations message. It'll ask once again to install the browser extension. You can ignore that message if you've already installed it.
  9. Now, select the LastPass icon in your browser's toolbar (in the upper right corner of your browser, the icon is a red square with three white dots, like this.  Log in to LastPass with your email address in the format UCInetID@uci.edu and your LastPass Master Password.
  10. A Duo push notification will be sent to your mobile device to log in. Check the box "Trust this computer for 30 days" if you're the only person who uses this computer (do NOT select if you share your computer with other users).
  11. Now, select the LastPass icon again and select Open my vault. You are now able to access your password vault and add items.

LastPass Features

Below is a brief summary of many of the features available in LastPass. For more detailed information, please consult the LastPass Enterprise User Guide. In addition, there are a number of helpful LastPass Videos.

On the top left-hand side, there is a section for more options that list:

On the bottom left-hand side, there is a section that lists:

Clicking on the dropdown at the top-right shows:

Frequently Asked Questions

  1. Who is able to receive a LastPass Enterprise account?
    • Active employees (and their Guests who have UCInetIDs) & currently-enrolled students are eligible. 
    • NOTE: You will lose access to your account 90 days after separating from UCI (or 1 year after graduation if you're an alumnus), so please make sure you backup this information before leaving the University.
  2. What should the LastPass Enterprise Account be used for?
    • The account should be used to store information related to UC Irvine. For any type of sensitive data, follow your department's policies on how to safely protect this type of data.
  3. What if I already have a LastPass account?
    • If you have a Free or Premium LastPass account under a different e-mail address and not your UCInetID@uci.edu address, you can link your personal account to your Enterprise account. The two accounts will remain separate but you will be able to go back and forth between the two vaults.
    • NOTE: OIT has NO access to any information located in personal LastPass vaults.
  4. What if my personal LastPass account was created with my UCI email address?
  5. How do I copy (or move) items in my vault between my personal LastPass account and my LastPass Enterprise vaults?
    1. See Question #3 above to first link your personal account to your LastPass Enterprise account. You should see your linked account passwords in your LastPass Enterprise vault.
    2. In your LastPass Enterprise account, create a new Folder (click the plus sign in the bottom right corner).
    3. Now, right-click any item in your linked personal account that you want to copy over and choose Clone, and then specify the folder on your LastPass Enterprise account you just created. A copy of the item will appear in your LastPass Enterprise account.
    4. If you want to move (not copy) items between vaults, you can right-click and choose the Move to Folder option instead, and specify the new folder on your Enterprise account as the destination.
  6. Can administrators see my information?
    • Administrators are not able to see any usernames, passwords, or secure notes. In order for LastPass Enterprise to be administered, there are a select few administrators who are able to see sites visited. Apart from these people, no one else has any access to information for other accounts. 
  7. How can I reset my Master Password?
  8. What can I do if the Account Recovery Option isn't working?
    • You will first need to visit https://lastpass.com/delete_account.php and follow the prompts to either Reset or Delete your account.
      • NOTE: ALL of your data stored in LastPass will be PERMANENTLY DELETED, and neither OIT nor LASTPASS can recover your data.
    • Afterwards, return to the top of this article and sign up for a new account.
  9. How can I share passwords?
    • There is the option to share passwords in the console. Shared folders can also be created where users can share passwords between each other. 
  10. Do we have to pay to use LastPass Enterprise?
    • No, this is a free service for the campus.
  11. Is there a mobile version?
    • Yes, the apps can be found in the Google Play Store & Apple App Store. Just search for the word "LastPass".
  12. If I retire, can I keep my LastPass account?
    • Yes! So long as you fill out the paperwork with HR to keep your UCInetID & email account after retirement, then you will keep your LastPass account too.